As traditional, on-premise software licenses give way to SaaS licensing with a variety of subscription periods, billing/payment schemes, and upgrade options, IT managers everywhere are struggling to track these cloud licenses and ensure compliance throughout the organization. Some of the issues involved are similar to those surrounding traditional software delivery models, such as license reallocation when employees leave or are reassigned, but SaaS software delivery poses new challenges for asset management. For instance, since the software doesn’t reside on local hard drives, auditing can be a nightmare, and the proliferation of both company-supplied and BYO mobile devices only compounds the problem.
Further, because SaaS software subscriptions are commonly billed both by the number of transactions occurring in a given timeframe and as a flat fee by month, quarter, or year, budgeting surprises are common, especially when license tracking is spread over multiple departments and locations.
An SaaS Solution to an SaaS Problem
Cloud-based SAManage provides an easy, centralized way to keep track of all your software license and subscription assets – both traditional and SaaS – using its Contracts functionality. Creating a new contract is a matter of completing a simple form, where you can specify one of 23 contract types (including floating and per usage), any of four license types, start and end dates, authorized users, renewal reminders, and more, as well as storing all related SLAs, license documentation, and regulatory information in one, easy-to-manage place.
When it comes time to review compliance standing, having everything to hand certainly makes things simpler, and SAManage’s built in reconciliation features and reporting takes care of much of rest of the heavy lifting, turning a job that used to take hours into one that can be finished in minutes. Filterable by an unlimited number of user created tabs, SAManage’s reconciliation reports display a compliance, ownership, and subscription snapshot, and you can change license statuses and launch the contract creation/modification screen directly from the report.
The migration to a primarily cloud-based workflow powered by software hosted in a browser won’t be without its growing pains, but with the right ITAM/ITSM solution in place, managing SaaS licenses and compliance needn’t be one of them.Tracking SaaS Subscriptions With Samanage Click To Tweet