Lee Godby is Manager of Business Development responsible for building and driving strategic partnerships and relationships within Centrify’s Identity Service. His background is in sales and business development within the technology space.
Every week new people join your organization and others leave, and each week more apps, such as Slack, Salesforce.com, Concur and O365, are deployed to your employees. But how do you know who needs to access to which apps, and what are their roles in utilizing these apps? How do your IT administrators know which apps your new hires need to be productive on Day One? What is your process for ensuring that when an employee leaves, they can no longer access sensitive information? How do you ensure that you are not paying for active licenses when that employee is no longer utilizing the app? So many questions and so many things to keep straight, but not if you automate your process.
Here are a few things to consider when deciding how to automate the onboarding or off-boarding process:
- Security – Your IT administrators need visibility into who has access to which apps, how they received access and when changes occur. They need a single pane of glass that can provide them line of sight into your critical business applications. By automating this process they can improve security through automatic user provisioning and role-based permissions within apps. When employees leave your organization they’ll be able to prevent unauthorized access by automatically revoking access to all apps at once. This will help mitigate any critical information leaving out the front the door.
- Time – IT administrators’ time is a scarce resource. Through automated workflows, they’ll be able to manage the app request, approval, and provisioning process, and in turn be able to save time by automatically creating or updating user accounts across apps.
- Efficiency – It’s critical when onboarding employees the new employees have the tools to be effective on Day One. IT administrators can manage employees’ access to all apps from a single directory, get automatic user provisioning to the right apps based on an employee’s role, manage new device authorization and revoke access when users leave, thereby saving money by recycling stale or unused licenses.