If your company doesn’t have an asset management system, you could be overspending both time and money keeping up with IT and many other types of assets.
Even a very small company can benefit from an asset management program powered by intuitive, powerful software. And when that software is cloud hosted, you don’t have to find server space to run it on-site. Although IT asset management is most obviously used for computer hardware and software, it can also be used for numerous other types of assets that your company should be keeping track of. Here are 10 types of assets that can be managed with asset management software to keep costs and time expenditure under better control.
1. Desktop Workstations
Asset management lets you know where all workstations are located, how they’re configured, what software is installed, and what peripherals are connected. You can also keep track of workstation leases, or, for equipment that is owned, when it is nearing the end of its useful life cycle.
2. Company Laptops
If your company issues laptops for travel, your IT asset management program can keep track of all of them, including system configuration and software installed. All assets should be categorized by type, so that you can run reports for each type of asset easily.
Keep track of the various types of printers your company uses. You can identify them by brand, type of ink, location, and whose computers are connected to them. Tag printer information with type of ink cartridge or toner cartridge it uses, and ordering supplies becomes simpler than ever.
Many companies lease copiers, and unless they’re all leased at the same time, it can be a hassle to keep up with lease expiration dates. But with good asset management software, you can send automatic notifications in advance of lease ends so you don’t end up with late charges.
5. Company Tablets and Smartphones
Like with company laptops, your asset management program can keep track of company-issued tablets and smartphones, down to who they’re assigned to and what apps are loaded onto them.
6. Software Licenses
Keeping up with software licenses is essential, because software providers are cracking down on lapsed licenses and illegal software use. Use your IT asset management software to stay on top of all software licenses and provide reminders when software licenses are due to expire so you can renew them or change vendors without violating terms and conditions.
7. Software Subscriptions
Many companies use cloud-hosted software, and it’s important to know when subscriptions end. You don’t want your entire design department to come in one day and find they can’t access their software because nobody remembered to renew their subscriptions.
8. Other Subscriptions
Who says software subscriptions are the only kind you can track with asset management software? If your company subscribes to expensive trade or technical journals, you need to stay on top of subscription dates to prevent important subscriptions from lapsing, and to end expensive subscriptions that nobody’s using.
9. Company-Issued Equipment
Does your company issue tools or equipment to employees? It could be anything from surveyor’s equipment to photographic equipment to tool kits. Keep track of these assets with asset management software and you promote more responsible tool use and are able to locate intermittently-used tools more easily when they’re needed.
10. Company Vehicles
Does your company own or lease vehicles? IT asset management software can be used to keep track of them. You can enter information about each type of vehicle, VIN, license plate number, and who is authorized to use it. You can even include reminders about maintenance schedules and lease dates.
IT asset management can do much more than just attach a name to a particular computer. Just about any type of company asset can be tracked and managed with asset management software. When your company is able to keep up with all its assets, create reports easily, avoid software license lapses, and make sure equipment is maintained and updated, business runs more smoothly, and you’ll save time and money.
About Nicole Hollingsworth
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