Automated computer inventory software can reduce the time it takes to account for hardware and software to a fraction of what a manual inventory would require.
By automatically and periodically scanning each computer on your network, you can always see updated, detailed configuration and physical location of every piece of hardware and software in your network. You can tag each asset and track inventory by over 200 different hardware properties. If, for example, you want to know how many machines your company has with a particular graphics card installed, you can generate a report and find out almost instantaneously. Furthermore, with high-quality automatic inventory software, you can improve first pass inventory accuracy to near 100%. Here are 5 other benefits of automated computer inventory.
1. Learning if a User Reconfigures Hardware Without Authorization
If your organization has a few end users who take it upon themselves to modify a company computer by, say, adding more RAM or adding an external hard drive, you can find out quickly and easily. This is a terrific way of making sure that end users in your organization understand and comply with company computer policies. It can also prevent problems like contamination of the network with malware inadvertently brought in from outside.
2. Stopping Illegal Software Installations Quickly
Illegal downloading can get your company into hot water. Not only could an end user propagate a virus throughout your system, he or she could put your standing in jeopardy in the event of a software audit. Pirating a copy of MS Office may seem more expedient than going through the proper channels, but the risks to your company are serious and the practice must be halted. Computer inventory software keeps you in the know about what software is installed, legally or illegally.
3. Better Allocating of Existing Software and Hardware Resources
Suppose Graphics needs a laptop for their summer intern to use. Your inventory software can let you know if there is a laptop going unused in some other department so you can reassign it easily. Is someone in the legal department begging for a laser printer to print out research documents? The second laser printer in Payroll hasn’t been used since the department was downsized, so it could be reallocated. An accurate inventory is the key to making sure you’re allocating assets optimally.
4. Planning Short- and Long-Term Buying Better
Phil in engineering’s laptop is fried and needs replacement. But wait: all the laptops in engineering are reaching their end of life cycle and are being replaced in one month. Instead of doing a one-time requisition to get Phil a new laptop, you can get him a loaner for a month, until the new batch of laptops purchased at bulk prices arrives.
5. Avoiding Unnecessary Hardware and Software Purchases
Accounting is hiring a new part-timer who needs a desktop machine with QuickBooks. Cash flow is tight at the moment and you know it will be a challenge to get a new machine and new software. Your inventory, however, shows you that when Henry in HR retired last month he left behind a desktop computer that hasn’t been reassigned. Better still, it has QuickBooks already installed and the license is in good standing. Now it’s just a matter of getting that computer set up in the new person’s cubicle rather than having to get approved for a purchase.
Knowing the details of your company’s hardware and software inventory is one of the keys to managing IT assets effectively. Samanage, a leader in IT service management and asset management software offers automated inventory capability that periodically scans every computer in your network, providing details on configuration, software, and physical location. Not only does this do away with the inefficient “sneaker net” approach to inventory, it helps your company prevent unnecessary purchases and put a lid on illegal configuration changes and software installs. If you were doing manual inventory before, your ROI is almost instantaneous, and that’s bound to endear the IT department to the executive suite.