Tracking and managing your inventory of desktop computers isn’t always so easy. Employees leave, and new ones join the company – which means that PCs are constantly being taken in and out of commission. Then, there is the need to monitor assets as they are upgraded, rendered obsolete, replaced, etc. Even for small businesses with just a handful of desktops, this can pose quite a challenge.
The key to effective desktop inventory management lies in these five simple tips:
1. Know What You Have
In order to achieve true visibility into your desktop assets, you must know what PCs exist, where they are located, and who their primary users are. Since this can change quite rapidly, particularly in large organizations, it is important to be able to quickly perform audits on a frequent basis, so inventory logs are always precise and up-to-date.
2. Know When Changes Occur
Your PCs are modified each and every day. Software is installed or removed, hardware configurations are adjusted, etc. The ability to detect these types of changes, as soon as they occur, is critical to maintaining software license compliance, accelerating the resolution of help desk and support issues, and identifying and correcting potential security gaps.
3. Measure Utilization
You’re not realizing the full value of your desktop assets unless they are being utilized to their full potential. So, understanding how they are being used – and taking immediate corrective action when under utilization is detected – is important to maximizing return on investment.
4. Plan Changes
Changes to your desktop landscape should not always occur ad hoc. The better you can plan in advance for disposals, acquisitions, network-wide upgrades (Windows 7, for example), and other changes, the more likely it is that things will go smoothly. Being proactive will help you ensure that all desktops are ready – for example, that they meet the necessary hardware requirements – for any pending changes.
5. Don’t Forget the Financials
Desktop computers aren’t just technology assets – they’re financial ones. So, you’ll need to also keep track of warranties, maintenance contracts, software licenses, etc. It’s important to understand how such factors as service and repairs impact the performance of your desktops. Additionally, keeping track of the financial aspect of leases and purchases will also will help you determine the true total cost of ownership of the assets you possess.
But, perhaps the best way to put these five tips into place is through the use of an automated IT asset management (ITAM) solution. By automating the logging and tracking of PCs, laptops, and other technology systems, ITAM software provides a complete, 360 degree view of all your assets, so you have full control over them at all times.