What’s Your Current Software Compliance Situation?
What we mean is, exactly how are you presently mitigating your organization’s software compliance risks? Be honest — do you feel you are doing an optimum job managing all your firm’s software version and upgrade rights? How are you currently verifying if you are overspending on licensed software? Is your IT team proactive when it comes to monitoring and controlling enterprise IT security and productivity risks?
Taking control of all of the above can be daunting — especially when Excel spreadsheets are the primary tools in your arsenal. Tracking licenses for multiple versions of software; identifying and eliminating unlicensed of Greynet software; and creating a central repository for all contract and license information are activities that require an exponentially more powerful and dynamic solution, ideally SaaS-based.
Compliance Solution: Automated IT Asset Management
An IT asset management system automates several aspects of software compliance:
- Software Inventory
With an automated solution, you have immediate access to the detailed configuration data and physical location of each and every workstation, server, and laptop device, no matter where it’s located. You can tag, categorize, track and report on each asset by specific users, the number of installs, and where they reside, as well as the actual asset status.
Conveniently, an IT asset management system lists any and all software that is not properly licensed, making items that are out of compliance instantly identifiable. That way, you can take immediate corrective action to avoid potential audit risks.
- Cost Saving
Do you know if you are spending more today for software licenses than your organization is actually using? With an IT asset management system in place, you can more closely monitor your licensing process with the aid of real-time license variance reports.
- Risk Avoidance
Do you know if you are at risk due to missing anti-virus or the existence of any undesirable software on any computers? An IT asset management system that in real time shows specifically where and exactly how or why you are at risk is a basic requirement.
- Contract Management
Maintaining your proof of license ownership, such as purchase receipts, reseller invoices or copies of all license agreements is fundamental. The system should enable you to capture and store information such as name, vendor, contract start/end dates, and additional attachments as needed. Then, you can easily and instantly reference all license details whenever you need them. You will even receive automatic reminders prior to impending contract expiration dates, allowing you ample time to prepare for contract renewals.
About Kyle Shepard
Kyle is a Senior Manager of the Customer Success team at Samanage. His team provides ongoing support in service management strategy for evolving customer goals. He speaks on webinars and other educational resources in ITSM. He also played college lacrosse.
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