The Software as a Service (SaaS) delivery model has become commonplace for countless business applications.
Businesses of all sizes use SaaS delivery for their messaging and email systems, accounting software, customer relationship management, and IT service desk management (just to name a few). But what about IT asset management? Although many companies haven’t taken advantage of cloud-hosted asset management software, the truth is, IT asset management software running in the cloud is quietly gaining prominence as more people realize that SaaS IT asset management is not only feasible, but preferable in many ways. Automotive, marketing, software, government, and food sectors are beginning to wonder: “Can asset management software in the cloud benefit our organization?”
Benefits of Moving IT Asset Management to the Cloud
One of the best reasons for companies to consider moving IT asset management to the cloud is simple scalability. Even if your organization isn’t growing quickly, your IT ecosystem probably is. More employees are being assigned mobile devices, and many companies have successfully implemented bring your own device (BYOD) policies. With all these hardware assets and all the software that goes with them, cloud-hosted IT asset management software makes sense, because it gives organizations a way to efficiently track licenses, deploy patches, assess usage, and manage security on a scale that tends to grow even if the number of people in the organization remains the same. Isolated, on-premises asset management infrastructure just doesn’t have the same scalability and flexibility.
IT asset management software in general is an important part of any organization’s cost-savings strategy. By tracking licenses, subscriptions, and leases, this software can prevent expensive license lapses, failed audits, and late fees on lease turn-ins. Asset management software also helps organizations make more informed decisions about what to do with existing hardware and software inventories, as well as when new purchases are prudent. By eliminating unnecessary purchases and reducing waste of resources, IT asset management software saves organizations money. When it’s done in the cloud, further savings can be realized. On-premises servers aren’t necessary, and time that would be spent installing upgrades and patches can be saved simply by using a cloud asset management solution.
Improved Effectiveness and Efficiency
Asset management is responsible for managing the whole life cycle of an organization’s IT assets. It’s also an integral part of an organization’s strategy on standards, systems, metrics, and processes. With SaaS asset management, organizations can manage their IT asset portfolios more effectively and efficiently than they can with on-premises software that has to undergo manual installation, upgrading, and patch application, and that has to reside on servers that periodically need time-consuming maintenance. SaaS asset management is simply more efficient in terms of costs, compliance, and overall business performance.
If your company is considering IT asset management software as a hosted application, you’ll want to consider total cost of ownership, security, return on investment, and possible integration with other applications like IT service desk software. But these are considerations that apply to other hosted applications as well. If your organization’s use of SaaS for other processes is accepted, there’s no reason why asset management software should be any different.