Think back to 2010, when Quick Response, or QR codes were The Next Big Thing. It seemed as if everyone was slapping QR codes onto every possible surface and exclaiming that they were going to revolutionize the human experience.
QR codes might have fallen short of the monumental expectations placed on them in some instances. Have you ever been in a store and scanned a QR code on, say, a casserole dish, only to be presented with a photo of the same casserole dish, with food in it? So far they haven’t exactly transformed the retail experience, but QR codes are still remarkably useful, particularly for tracking inventory of every kind, including IT asset inventory. QR codes actually can revolutionize your IT asset management system.
QR Codes Are Great for Tracking IT Assets
A QR code affixed to every laptop, desktop, tablet, and peripheral makes keeping up with your IT assets easier, quicker, and more information-rich. They can also help you when you’re trying to remotely diagnose an end-user’s problem. Have the end-user scan his computer’s QR code and send you the link that comes up. You can then find out exactly what kind of machine it is and what software is installed – valuable information when you’re diagnosing and fixing a hardware or software problem.
When it’s time to verify your database of IT assets, you can avoid manually logging numbers and simply scan QR codes and match them up with the information in the asset database. The time savings are immense for a medium to larger business.
They’re Much Better Than Logging Serial Numbers
There’s nothing wrong with logging serial numbers, but it’s not sufficient for tracking IT assets. Plus, manually logging serial numbers is highly prone to errors and takes massive amounts of time. When you assign a QR code to a new asset, you can scan the serial number barcode and add other relevant information about the asset, such as brand, model, date of purchase, location, and name of the person or department to whom the asset is assigned. You’ll have serial numbers when you need them, but you’ll also have additional information that simply makes your asset management system work better.
They’re Better Than Barcodes, Too
QR codes hold a lot more information than barcodes — a hundred times more. Not only that, a QR code can be read from any direction, so backgrounds and surrounding images don’t interfere with them. The algorithm used to create QR codes allows for a margin of error, which can actually come in handy. That means a dirty or damaged QR code can still be read. You can even design QR codes to look like certain things, such as a picture or keyword. In short, the QR code gives you more information that is easier to read, and it works even when it’s dirty or damaged to some extent.
QR Codes Make IT Asset Management Mobile, Fast, and Accurate
When you try to track assets using spreadsheets, or worse, a notebook full of hard copy forms, you sacrifice convenience, accuracy, and speed. When your IT asset management software includes mobile apps, inventory verification that used to take hours can now take only seconds. QR code technology is everywhere, and yes, some businesses went a little crazy with them, but when it comes to tracking your company’s IT inventory, QR codes really do live up to the hype.